Fleet management

All you need to know about the management and maintenance of a fleet of vehicles

Published on 12 January, 2023

Maintaining your car requires effort and time to get the best price offers and access service providers who guarantee quality maintenance and repairs. You need to estimate the time, effort, and money spent on routine maintenance operations when managing a fleet of vehicles.

Tracking maintenance operations for many cars will undoubtedly drain too much of your time, energy, and resources. Therefore, we at Carefer Fleet have a new advanced whole system that manages a fleet of vehicles that detects a detailed account of all maintenance done on cars in your fleet and provide you with regular annual reports. The goal is to help you get the best out of your work and reduce your responsibilities,

No matter the size of your fleet and the variation in your operational and commercial needs, Carefer Fleet has the expertise that ensures the management of your fleet using professional technologies to keep your vehicles running on the road efficiently and to a high standard.

What is the management system of a fleet of vehicles?

The fleet of vehicles’ management system comprises an extensive and integrated system that focuses on managing and maintaining cars in your fleet to improve their competency and maintain high quality. This enables you to optimise the resources’ use, reduce operational costs, prevent any sudden breakdown of your vehicles, and avoid problems linked to abuse. All these will contribute to your cars’ long-life cycle and boost revenue and profits.

The fleet management system at Carefer Fleet has the advantage of connecting to a vast network of maintenance service providers. The system offers the ideal choice and the easiest way to access the best price for maintenance services. Besides, it allows you to compare various services to benefit from high quality services. More importantly, the system offers regular reports about your vehicles and services for your fleet.

By relying on this integrated system for the fleet of vehicles, you do not have to rely on data tables and manual reports. The system is designed to facilitate your work and reduce your burdens. The fleet supervisor can access the tools and information needed via the cloud services to provide us with data about cars and vehicles, such as scheduled times for maintenance, analysis tools, and the car’s logbook.

The fleet’s management system also includes data about the driver of a vehicle. It further calculates the costs of each car and notifies you of the expiry date of the contract as well as other services.

What are the advantages of managing a fleet of vehicles?

Carefer Fleet offers you many advantages that will improve your fleet’s performance and increase your vehicles’ efficiency. The most prominent advantages include the following:

Achieving the Maximum Benefit with the Least Cost

The overall management of a fleet by Carefer Fleet allows you to organise your fleet and achieve the maximum benefit from all your vehicles, mainly by being aware of all the flaws/faults in the test data. The data is meant to make the process easy for you, revealing all the necessary steps to maintain your cars to guarantee efficiency for the longest possible time. At Carefer Fleet, we ensure your vehicle runs on the road with high efficiency at the lowest cost.

Experts at Carefer Fleet also help you to pursue regular annual maintenance on all vehicles in your fleet, reducing the cost of fuel consumption. They mainly help you discover any fuel leakage areas that require replacement due to wear and tear. For instance, regular maintenance helps determine the malfunction of petrol/diesel filters and other problems that raise fuel consumption.

Based on our experience at Carefer Fleet, regular preventative maintenance of cars is the best way to reduce the general cost of repairs because it contributes to repairs of only minor problems before they accumulate, get worse, and become expensive to fix. Besides, the cost of maintenance and fuel consumption are the most costly in the management of a fleet. Thus, as soon as a fault occurs, you have no choice but to repair or replace the part immediately.

As you are constantly seeking to expand your scope? Being cautious about fuel spending is one solution that could double the budget for expanding your fleet and shifting to large-scale production.

Work Flexibility according to the Rules and Regulations

Like any other field, the field of management of the fleet requires following the legal rules and regulations in the Kingdom of Saudi Arabia. Tracking these details can drain your resources and consume much of your time. This gets more complicated with an increase in the size of your fleet. On the other hand, relying on other parties to manage the fleet requires completing some paperwork to ensure that the outsourced team finishes all the necessary tasks per the regulations set in Saudi Arabia.

At Carefer Fleet, we provide you with the management solution for your fleet by offering some analytical reports that give you a complete vision of how to run your work smoothly with flexibility based on the rules and regulations in the Kingdom of Saudi Arabia.

Providing the Latest Reports and Analyses

The reports that fleet supervisors at Carefer Fleet provide you include all the data related to the cars in your fleet. Through these reports, you can be aware of the following data:

  • Data board: This shows you a summary of all the cars according to their reports and drawings/charts.
  • Identifying the brand and model: This encompasses the registration number, the number of the chassis, information about the owner and registration card, and other information to identify each vehicle in the fleet quickly.
  • Maintenance of vehicles: This provides you with detailed data for all maintenance requirements for your cars, and the data include all types of maintenance: bodywork, paint, electrics, mechanical matters, spare parts, and air conditioning.
  • Searching and classifying the make of the car: This allows you to have a clear vision of the cost of each vehicle and a breakdown of all the expenses/costs of a particular vehicle or any specific service. This way, you can compare the types of costs using the tool for preparing reports to get a realistic estimate of the revenue of each vehicle to improve the investments of a fleet.
  • Preparing reports: The register will show you all the costs related to the fleet in a clear and detailed account.